How to track tasks and subtasks on a calendar
Task tracking with calendars answers a question a board cannot: what is due this week. In Jestor, a ready made template shows tasks and subtasks on calendars by date, alongside status indicators for in progress, completed, stalled and archived work.
Why boards and calendars answer different questions
A board shows the state of work. It is excellent at revealing that eleven things are in progress and poor at revealing that six of them are due on Thursday.
Deadlines are a time question, and time questions need a calendar. Teams that only use a board tend to discover a bottleneck on the day it becomes a crisis.
What the calendar view reveals:
- Everything due in a given week
- Days that are overloaded relative to others
- Tasks and subtasks competing for the same deadline
- What was due in a past period, for review
- Whether deadlines cluster unrealistically
Board, calendar and indicators together
| View | Question it answers | Use it when |
|---|---|---|
| Kanban board | Where is each task | Daily working |
| Calendar | What is due when | Weekly planning |
| Status indicators | How much is in each state | Reporting and review |
| Percentage chart | Proportion of each status | Spotting drift over time |
Step by step to use all three
- Install the task template, which covers tasks and subtasks.
- Set deadlines on every task, since the calendar depends on them.
- Check the calendar weekly, looking for clustered deadlines.
- Use the board daily, moving work through its stages.
- Review the indicators for in progress, completed, stalled and archived counts.
- Look at past months on the calendar when reviewing what was delivered.
Why the stalled status deserves its own count
In progress and completed are the states people look at. Stalled is the one that predicts problems, because work rarely announces that it is stuck. Having it counted separately on the dashboard makes a growing number visible before anyone has to notice it manually.
- Calendar for tasks and subtasks: both plotted by date
- Historical months available: review what was due previously
- Priority ordering on the board: high, medium and low sorted automatically
- Status counted separately: stalled work is visible rather than implied
Frequently Asked Questions
Can I see subtasks on the calendar too?
Yes. Tasks and subtasks both appear, plotted by their dates. See jestor.com.
Can I look at previous months?
Yes. The calendar can be navigated backwards to review past deadlines.
Are tasks sorted by priority?
Yes. High priority rises to the top, with medium and low below.
Video Tutorial: Step by Step
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