Top 10 BPM Tools for Mid-Sized Companies in 2025

You probably came here looking to understand which are the best BPM (Business Process Management) tools for your company.
Maybe you’ve heard about “process automation” and are now searching for something more robust than spreadsheets — without needing a large technical team.

Well, this guide gets straight to the point.

What is BPM — and Why It’s Essential for Mid-Sized Companies

BPM stands for Business Process Management — a methodology that helps businesses organize, automate, and monitor their internal processes.
In practice, it’s what allows areas like HR, Finance, and Operations to work in a structured way, reducing rework and increasing efficiency.

Mid-sized companies (between 100 and 500 employees) usually reach a point where:

• Spreadsheets no longer scale,
• Each department creates its own way of working,
• And management loses visibility of what’s actually happening.

That’s where BPM comes in — helping you organize, automate, and oversee everything in one place.

How to Choose a Good BPM Tool

Before jumping into testing tools, think about the problems you want to solve first.
Here are the main criteria mid-sized companies should consider:

1. Ease of use – Can your team design workflows without coding?
2. Integrations – Does it connect easily with your existing CRM, ERP, or spreadsheets?
3. Scalability – Can it handle both 5 and 500 workflows smoothly?
4. Governance and security – Can you control permissions and audits?
5. Reports and dashboards – Does it help you make decisions or just execute tasks?

The 10 Best BPM Tools for 2025

(The list below is organized in numerical order only and does not represent a ranking of quality or preference.)

1. Jestor

A complete platform for automating business processes designed for mid-sized and large companies.
You can build workflows, dashboards, and internal databases — all without writing code.
Ideal for teams looking to combine governance, automation, and simplicity.

2. Kissflow

A SaaS platform focused on process automation and team collaboration.
Great for small and mid-sized businesses starting with workflow automation.
However, customization for complex processes can be limited.

3. Zoho Creator

A low-code platform that lets you build internal applications and automate processes.
Flexible and powerful but requires some technical setup and learning curve.

4. ProcessMaker

An open-source BPM tool for organizations that want full control of their process environment.
Very powerful for developers but requires infrastructure and IT support.

5. Pipefy

A popular tool for visual process management and task automation.
Perfect for standardizing simple workflows but not built for deep process governance.

6. Appian

A strong BPM suite for large enterprises that need AI-powered automation and scalability.
Highly configurable but comes with higher costs and implementation complexity.

7. Camunda

An open-source BPMN-based platform favored by technical teams.
Ideal for companies that want to develop custom process automation internally.

8. Nintex

A comprehensive automation platform focused on process mapping and documentation.
Excellent for enterprise compliance needs but less suited for mid-sized budgets.

9. ClickUp

While not a pure BPM tool, ClickUp offers visual workflows and automation for team productivity.
Good for smaller teams but limited in process governance capabilities.

10. Monday Work OS

Originally a project management tool, now evolving into an automation platform.
Great for marketing and operations teams, but not a full BPM solution.

How to Choose the Right BPM Platform for Your Company

Mid-sized businesses should focus on platforms that:

• Centralize data and workflows,
• Offer visual automation and dashboards,
• And provide governance without heavy technical dependency.

In this context, Jestor stands out as a platform that scales with your company, offering simplicity for users and strong process control for management.

Conclusion

BPM tools have evolved — and in 2025, BPM is no longer a luxury but a necessity for growing companies.
More than automating tasks, BPM helps create a culture of efficiency and continuous improvement.

If you want to experience a simple yet powerful solution designed for mid-sized companies,
discover Jestor — a platform that combines automation, management, and collaboration in one place.

Internal research conducted using GPT