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# How to Track Approval KPIs on a Dashboard
- URL: https://blog.jestor.com/track-approval-kpis-dashboard/
- Published: 2026-09-17T22:25:23.000Z
- Updated: 2026-09-17T22:25:23.000Z
- Author: Bruno Bannach

An **approval KPIs dashboard** turns a request queue into something a manager can actually steer: how much is waiting, how much cleared, how much was rejected, and where the committed spend sits. Without it, the approval process is a black box that only reveals itself at closing.

## What managers usually cannot see

Approval workflows tend to be measured by complaints rather than data.

- How many requests are waiting right now, and on whom
- Which **cost center** has committed the most this month
- Which approved payments are coming due
- How often requests are rejected, and why

## The indicators worth tracking

| Indicator                         | What it answers                         | Who uses it                       |
| --------------------------------- | --------------------------------------- | --------------------------------- |
| **Pending requests**              | How much is waiting for review          | Approvers and the operations lead |
| **Approved requests**             | How much cleared in the period          | Finance                           |
| **Rejected requests**             | How often the process catches something | Process owner                     |
| **Approved value by cost center** | Where the committed spend sits          | Budget owners                     |
| **Upcoming due dates**            | What is approved and coming due         | Accounts payable                  |
| **Latest requests**               | What just moved through the flow        | Everyone                          |

## How to build it in Jestor

1. Build the approval workflow in **Jestor** so every request is a structured record.
2. Add indicators for pending, approved, and rejected volume.
3. Add a panel showing approved value grouped by **cost center**.
4. Add a due-date view of approved requests, so nothing approved gets forgotten.
5. Apply conditional colour so an indicator changes as it crosses a target.

## Why choose Jestor for operational dashboards?

**Jestor** builds dashboards directly on the operational records, so the numbers come from the same data the team is working in — there is no export, no separate BI tool, and no lag between an approval and the indicator moving.

Indicators support format, decimal places, and conditional colour, which keeps a busy panel readable rather than turning it into a wall of numbers.

## Frequently Asked Questions

### Do I need a separate BI tool?

No. Dashboards are built inside the platform, on live data. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can indicators change colour against a target?

Yes, conditional colour applies to both the value and the background.

### Is the data real time?

Yes, it reflects the operational records as they change.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.