How Do I Track Driver Licenses and Their Expiration Dates?
To track driver licenses and their expiration dates, register each driver's license with category, number and expiry date, attach a copy, review a list of licenses expiring soon and block assignments for drivers whose license is no longer valid.
In Jestor, licenses are linked to drivers and deliveries, so the operation never sends a driver out with an expired document.
Why is license control critical?
An expired license can mean fines, insurance problems and stopped vehicles. Yet expiry dates are often tracked in a spreadsheet nobody opens.
With several drivers, including subcontractors, it is easy to miss one renewal.
What problems does license tracking solve?
- Drivers working with expired licenses
- Fines and insurance issues
- Documents scattered across folders
- Last-minute renewals that stop routes
- No overview of upcoming expiries
How do I track driver licenses in Jestor?
- Create a drivers table with contact details and license category.
- Attach the license and use the Image Reader (OCR) to read its data.
- Create a view of licenses expiring in the next 60 days.
- Create renewal tasks for drivers who appear in that view.
- Add a button validation that blocks assignments when the license is expired.
| License status | Rule | Action |
|---|---|---|
| Valid | More than 60 days to expiry | No action |
| Expiring soon | 60 days or less | Renewal task |
| Expired | Expiry date passed | Assignments blocked |
How do I include subcontracted drivers?
Subcontracted drivers can be registered in the same table, with a field indicating the carrier.
The same expiry rules and validations apply, so the operation treats every driver consistently.
Why use Jestor for driver documents?
- OCR: license data extracted from photos.
- Expiry views: renewals visible weeks in advance.
- Validations: expired drivers cannot be assigned.
- Documents in context: copies stored with each driver.
Other documents can follow the same model. Training certificates, medical exams and specific permits for some cargo types can be added as separate records with their own expiry dates.
This structure helps you track driver licenses and their expiration dates with no surprises.
Frequently Asked Questions
Can Jestor read data from a license photo?
Yes. The Image Reader (OCR) extracts data from images and documents.
How do I start?
Create a free account at jestor.com or ask for setup help.
Can I block drivers with expired licenses?
Yes. A button validation can check the expiry date before assignment.
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