How to Track Employee Equipment and System Access

To track employee equipment and access, both have to connect to the person. A list of laptops and a list of accounts answer different questions from the one that matters.

Why this goes untracked

Each item is granted separately, by a different person.

Equipment issued without a record
System access granted individually and never reviewed
Departures leaving both unaccounted for
No way to answer what one person holds

What the record needs

Connected to the employee, so the question is answerable
Item or system, with a clear identifier
Issue date, and a due date where applicable
Condition evidence, for physical items
Status, so returns and revocations are visible

How to set it up in Jestor

Create allocations and access tables in Jestor, both connected to employees.
Record issue dates, and due dates for anything temporary.
Attach condition photos for physical equipment at issue and return.
Surface both on the employee card, filtered and read-only.
Include both in the offboarding checklist, with owners per item.

Why choose Jestor for people-linked assets?

Because everything connects to the employee record in Jestor, the question "what does this person hold and reach" is one card rather than three systems.

Including both in the offboarding checklist with named owners is what turns a departure from a set of things someone should remember into a tracked process.

Frequently Asked Questions

Can I see everything one person holds?

Yes, from their employee card. See jestor.com.

How is equipment condition evidenced?

With photos at issue and return.

Does offboarding cover both?

Yes, with owners per item.

Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

Get to know Jestor

With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.

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