How Can I Track Retention Amounts and Final Payments on Contracts?
You can track retention amounts and final payments on contracts by recording the retention percentage for each contract, calculating the amount withheld on every payment, defining the conditions for release and following each release until it is paid.
In Jestor, contracts, payments and retentions are connected, and released amounts can be sent to the ERP for payment or billing.
Why are retentions easy to forget?
Retentions are small percentages held until the end of the work or the warranty period. They accumulate over months.
When the time comes, nobody remembers the amounts or the release conditions, and money is left unclaimed or unpaid.
This affects both companies that retain from subcontractors and those whose clients retain from them.
What problems does retention tracking solve?
- Retentions never claimed or released
- Amounts calculated incorrectly
- Release conditions unknown
- Disputes about final payments
- Cash flow surprises at project end
How do I track retentions in Jestor?
- Record the retention percentage on each contract.
- Calculate retained amounts on each payment with formula fields.
- Define release conditions, such as handover or end of warranty.
- Create a view of retentions approaching release.
- Send release payments or billing to Omie or Conta Azul.
| Record | Key data |
|---|---|
| Contract | Retention percentage, release condition |
| Payment | Gross, retained and net amounts |
| Release | Date, amount, status |
How do I avoid disputes on final payments?
Recording the release conditions and the evidence that they were met, such as handover sign-off, makes final payments objective.
Both sides see the same calculation.
Why use Jestor for retentions?
- Formulas: retained amounts calculated on every payment.
- Release views: upcoming releases visible.
- Evidence: handover and warranty records attached.
- ERP integration: payments and billing executed in the ERP.
Retention balances also belong in cash flow planning, since they represent money expected or owed in the coming months.
Retention terms should be visible to the project team as well, not only to finance. When managers know the release conditions, they can plan handover and documentation to unlock payments sooner.
This is how you track retention amounts and final payments on contracts without losing money.
Frequently Asked Questions
Does Jestor make the final payment?
No. Payments and invoices are processed in your ERP.
Which ERPs connect natively?
Omie and Conta Azul; others connect via open API. See jestor.com.
Can I see retentions by project?
Yes. Dashboards sum retained amounts by project and contract.
Get to know Jestor
With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI.
Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.