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# How Can I Track Subcontracted Carriers and Their Payment Status?
- URL: https://blog.jestor.com/track-subcontracted-carriers-payment-status/
- Published: 2026-10-13T21:16:58.000Z
- Updated: 2026-10-13T21:16:58.000Z
- Author: Bruno Bannach

You can **track subcontracted carriers and their payment status** by recording every trip done by a subcontractor with the agreed price, checking proof of delivery, approving the amount according to value limits and following the payment until it is completed in the finance system.

In **Jestor**, trips, carriers and payables are connected, and approved payables can be sent to the **ERP**.

## Why do subcontractor payments cause friction?

Subcontracted carriers send invoices at different times, and trip details are kept in messages. Finance cannot easily check what was done.

Payments are delayed, disputes arise and good partners stop accepting jobs.

## What problems does subcontractor tracking solve?

- Trips paid without proof of delivery
- Agreed prices not documented
- Late payments and unhappy partners
- Duplicate invoices
- No view of amounts owed per carrier

## How does an approval workflow with value limits help with carrier payments?

Payables below a limit can be approved by the operations lead, while larger ones need a manager. Each approval is recorded on the payable.

This speeds up routine payments and keeps control over larger amounts.

## How do I track subcontractor payments in Jestor?

1. **Create a trips table** with carrier, route, agreed price and proof of delivery.
2. **Group trips** into a payable per carrier and period.
3. **Approve the payable** according to value limits.
4. **Send approved payables** to **Omie** or **Conta Azul** through native integration.
5. **Track payment status** on a board per carrier.

| Status          | Meaning                   |
| --------------- | ------------------------- |
| Trip completed  | Proof attached            |
| Payable created | Trips grouped for payment |
| Approved        | Ready for the ERP         |
| Paid            | Confirmed in the ERP      |

## Why use Jestor for subcontracted carriers?

- **Approvals with limits**: the Approvals solution supports hierarchy, value and cost centers.
- **Proof required**: validations block payment without proof of delivery.
- **Native ERP integration**: payments executed in the ERP.
- **Partner view**: amounts owed per carrier always visible.

Paying partners on time is a competitive advantage. Reliable payment makes it easier to find carriers in peak periods.

This is how you track subcontracted carriers and their payment status with control and speed.

## Frequently Asked Questions

### Does Jestor pay the carriers?

No. Payments are executed in your ERP; Jestor sends the approved payable.

### Can approvals depend on the amount?

Yes. Approval flows route by value and hierarchy; see [jestor.com](https://www.jestor.com/?ref=blog.jestor.com).

### Can I block payment without proof of delivery?

Yes. Button validations can require the proof field.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**.

Discover Jestor at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.