How Can I Keep Track of Tires, Parts, and Workshop Orders for My Fleet?
You can keep track of tires, parts, and workshop orders for your fleet by registering parts and tires in stock, opening a work order for every workshop job and recording which parts were used on which vehicle.
In Jestor, parts, work orders and vehicles are connected, so costs per vehicle and stock levels are always up to date.
Why are fleet parts hard to control?
Tires and parts are bought in bulk, stored in different places and installed by in-house mechanics or external workshops.
Without records, parts disappear, tires are replaced too early or too late and the real cost of each vehicle is unknown.
What problems does parts tracking solve?
- Parts missing from stock without explanation
- Tires replaced without a record
- Workshop orders without cost details
- Unknown maintenance cost per vehicle
- Urgent purchases when stock runs out
How do I track fleet parts in Jestor?
- Create a parts table with type, supplier, cost and minimum stock.
- Register tires with identifier, vehicle position and install date.
- Open work orders for each workshop job, linked to the vehicle.
- Record parts used as stock exits linked to the work order.
- Build dashboards of costs per vehicle and parts consumption.
| Record | Key data |
|---|---|
| Part | Stock, minimum, cost |
| Tire | Vehicle, position, install date |
| Work order | Vehicle, job, labor, parts |
| Stock movement | Part, quantity, work order |
How do I control external workshop costs?
Register each external job as a work order with the quote, approval and final invoice.
Comparing quotes and final amounts by workshop shows who is reliable.
Why use Jestor for fleet parts?
- Parts and maintenance together: the Equipment Maintenance solution in the Jestor templates includes parts and stock movements.
- Work orders: every job recorded with costs.
- Stock alerts: minimum levels highlighted.
- Cost per vehicle: dashboards for replacement decisions.
Tire history deserves its own attention. Tracking install dates and mileage per tire shows which brands last longer, which helps future purchases.
This is how you keep track of tires, parts, and workshop orders for your fleet with full cost visibility.
Frequently Asked Questions
Can I see maintenance costs per vehicle?
Yes. Work orders and parts used sum into costs per vehicle.
Is there a template with parts control?
Yes. The maintenance template includes parts and stock; see jestor.com.
Can mechanics record parts used on mobile?
Yes. Jestor works on phones and tablets.
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Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.