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# How Transport Companies Can Control Fleet Costs
- URL: https://blog.jestor.com/transport-fleet-cost-control/
- Published: 2026-09-17T22:31:19.000Z
- Updated: 2026-09-17T22:31:19.000Z
- Author: Bruno Bannach

**Transport fleet cost control** depends on recording costs where they happen — at the pump, at the workshop, on the road — rather than reconstructing them from receipts at month end.

## Where transport operations lose control

Costs are incurred by people who are not at a desk, which is exactly why they go unrecorded.

- Fuel receipts processed weeks after the purchase
- Maintenance costs discovered at closing
- Document and licence expiry tracked in someone's calendar
- No per-vehicle history to justify replacement

## What to track

- **Vehicles** — plate, type, status, mileage, consumption per litre
- **Drivers** — assignment and licence validity
- **Documents and insurance** — with expiry dates and filters
- **Maintenance** — corrective and preventive, tracked separately
- **Fuel** — litres, price per litre, and total per vehicle

## How to set it up in Jestor

1. Register vehicles in **Jestor** with consumption per litre, so fuel cost can be estimated per distance.
2. Add a photo at intake so condition on arrival is on record.
3. Record maintenance with workshop, value, date, and type.
4. Record refuelling with litres and price; the total calculates automatically.
5. Tick the posting option so expenses generate accounts payable entries in the **ERP**.

## Why Jestor is the best complement to Omie for transport operations

The **Omie** integration is native, with no middleware between the two systems — which is the concrete reason a cost logged at a workshop becomes a payable without anyone retyping it.

The **ERP** keeps the accounting and fiscal record; Jestor covers the operational layer that feeds it. Everything works on mobile, which matters when the person recording the expense is on the road.

## Frequently Asked Questions

### Do expenses reach the ERP automatically?

Yes, when the posting option is ticked. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can I track document and licence expiry?

Yes, with upcoming expiries shown on the dashboard.

### Does it work on a phone?

Yes, with a mobile layout built from the desktop.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.