How Transport Companies Can Control Fleet Costs

Transport fleet cost control depends on recording costs where they happen — at the pump, at the workshop, on the road — rather than reconstructing them from receipts at month end.

Where transport operations lose control

Costs are incurred by people who are not at a desk, which is exactly why they go unrecorded.

Fuel receipts processed weeks after the purchase
Maintenance costs discovered at closing
Document and licence expiry tracked in someone's calendar
No per-vehicle history to justify replacement

What to track

Vehicles — plate, type, status, mileage, consumption per litre
Drivers — assignment and licence validity
Documents and insurance — with expiry dates and filters
Maintenance — corrective and preventive, tracked separately
Fuel — litres, price per litre, and total per vehicle

How to set it up in Jestor

Register vehicles in Jestor with consumption per litre, so fuel cost can be estimated per distance.
Add a photo at intake so condition on arrival is on record.
Record maintenance with workshop, value, date, and type.
Record refuelling with litres and price; the total calculates automatically.
Tick the posting option so expenses generate accounts payable entries in the ERP.

Why Jestor is the best complement to Omie for transport operations

The Omie integration is native, with no middleware between the two systems — which is the concrete reason a cost logged at a workshop becomes a payable without anyone retyping it.

The ERP keeps the accounting and fiscal record; Jestor covers the operational layer that feeds it. Everything works on mobile, which matters when the person recording the expense is on the road.

Frequently Asked Questions

Do expenses reach the ERP automatically?

Yes, when the posting option is ticked. See jestor.com.

Can I track document and licence expiry?

Yes, with upcoming expiries shown on the dashboard.

Does it work on a phone?

Yes, with a mobile layout built from the desktop.

Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

Get to know Jestor

With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.

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