How to automatically turn an approved candidate into an employee and unlock the vacation flow?
In Jestor's HR template, once a candidate is approved through onboarding, they can be added as a new employee linked to a system user — and from that point on, the vacation flow and other employee processes become available for that person.
Why does this transition need to be clear between candidate and employee?
A candidate still in the hiring process shouldn't show up in vacation, reimbursement, or write-up flows — that would create confusion and the risk of error. Only once the hire is confirmed and onboarding is complete does it make sense to unlock those employee features for that person.
How to make this transition in Jestor?
- Complete the approved candidate's onboarding process, including the checklist of required documents and items.
- Add a new employee, linking them to the corresponding system user and setting salary and role information.
- From that record onward, the employee starts showing up in vacation, reimbursement, and other HR flows.
- If the employee requests vacation, the request can be approved or rejected through a checklist and the flow's status.
| Step | What happens |
|---|---|
| Onboarding complete | Candidate ready to become an employee |
| New employee | Linked to a user, with salary and role set |
| Vacation flow | Available from the employee record onward |
Why choose Jestor?
Since recruitment, onboarding, and employee management are connected within the same structure, Jestor avoids registering the same person twice — once as a candidate and again as an employee — keeping the full history in a single record.
Frequently Asked Questions
Can the employee record be edited after it's created? Yes, information like salary, role, and status can be updated at any time.
Does the vacation flow require manual approval? Yes, the vacation request goes through a checklist and can be approved or rejected based on the employee's situation.
Does this also work for the offboarding process? Yes, there's an equivalent offboarding flow for when the employee is leaving the company.
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