What a Procurement Manager Should Track

Deciding what procurement should track starts with one indicator most teams never measure: how much comparing quotes actually saved. Without it, the comparison work looks like bureaucracy.

Why purchasing decisions go unrecorded

The comparison happens informally and leaves no trace.

Quotes compared by email and then deleted
No record of why one supplier was chosen
Budget consumption discovered after invoices arrive
Savings from negotiation never quantified

Indicators worth tracking

Indicator	What it answers
Global budget	Total available across all projects
Amount spent	How much of the forecast is consumed
Savings generated	What comparing quotes actually saved
Awaiting approval	Requests blocked on a decision
Budget vs spend per project	Which projects are at risk of overrun

How to build it in Jestor

Register projects in Jestor with a budget and a responsible manager.
Create purchase requests as cards linked to their project.
Record competing quotes and the chosen one, with the reason.
Filter the board by priority, tag — recurring or imported — and date range.
Build the dashboard with budget, spend, savings, and pending approvals.

Why choose Jestor for purchasing control?

Jestor makes savings an explicit tracked figure, which is what turns quote comparison from an unmeasured chore into something the team can see the value of.

Because requests link to projects, budget consumption is continuous rather than reconstructed at closing — and approvals route by cost center like any other request.

Frequently Asked Questions

Can I measure what comparison saved?

Yes, it is a dashboard indicator. See jestor.com.

Can requests be linked to projects?

Yes, with budget and spend tracked per project.

Can I filter recurring requests?

Yes, using tags alongside priority and date filters.

Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

Get to know Jestor

With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.

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