What's a Good Way to Track Alumni and Their Course History?
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What's a Good Way to Track Alumni and Their Course History?
A good way is to keep a graduated student's record archived rather than deleted, so their full course history stays searchable for future reference. On Jestor, this runs through an archived status on the student table.
Students removed from active records entirely once they graduate lose their full course history, making it hard to help a returning alumnus or reference past performance.
What losing alumni records costs
- No way to help a returning alumnus who wants to re-enroll or take a new course
- Historical performance data lost that could inform future decisions
- Difficulty tracking engagement with alumni for future programs or events
- No searchable record of a school's full graduate history over time
How tracking alumni with archived records works
- A graduated student's record moves to an archived status, not deleted
- Their complete course history remains intact and searchable
- An alumnus can be found and reconnected with directly, years later
- The school builds a searchable, complete record of its graduate history
Why Jestor fits this use case
- Archiving preserves alumni history instead of losing it permanently
- Past graduates remain available as a reference for future programs or re-enrollment
- A searchable alumni record supports engagement and outreach efforts
- This scales from a few archived alumni to decades of accumulated history
| Deleting graduate records | Archiving graduate records |
|---|---|
| Permanent loss of history | Intact, searchable, recoverable |
Frequently Asked Questions
Can an archived alumnus be reactivated if they return? Yes, archived status can be reverted to reactivate a record. More at jestor.com.
Does archiving remove a student from search results? It can be filtered from active views while still directly searchable.
Can this support an alumni engagement or newsletter program? Yes, contact and history data support that kind of outreach.
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